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Ken-Caryl Little League Safety Plan
Approved by Little League International: 03/01/2013
Effective From: 03/01/2013 to 02/28/2014

 

1.0 General

In 1995, ASAP (A Safety Awareness Program) was introduced by Little League Baseball, Inc. with the goal of reemphasizing the position of Safety Officer “to create awareness, through education and information, of the opportunities to provide a safer environment for kids and all participants of Little League Baseball.”  This safety manual is offered as a tool to place important information at managers, coaches and parent’s disposal.

It is the position of the KCLL and its entire membership to provide a quality program in the safest possible manner to the children who are interested in playing baseball.  The members of all the Leagues encourages safe play and practices for all children of all age groups from tryouts to the completion of tournament play. 

At the beginning of each new season, the Board of Directors will assign tasks to all of its members including a Safety Officer.  The Safety Officer is primarily responsible for ensuring and monitoring the safe environment and practices to reduce hazardous conditions and accidents. 

As always: In the event of an emergency, Call: 911

Non-Emergency Numbers:
Littleton Police: (303) 794-1551
Littleton Fire Department: (303) 904-1876

Click here for list of all members of the Board of Directors.

 

2.0 Pre-Season Checklist

Each year, before the beginning of the Spring Season, KCLL will perform the following preparations. The Safety Officer will initial each task as it is completed and submit a printed version of the plan to the league Secretary.
 

Safety Item/Activity

Date Confirmed

The Safety Officer will evaluate the current Safety Plan and recommend any changes for Board approval.  The Safety Officer will provide a final, and approved copy to the District Administrator and to the Web Master to post on the League’s Web Page. 

3/1/2013

       The Safety Officer will inspect and evaluate all game and practice fields and provide a written report to the District Administrator and to the Board of Directors of any hazardous or unsafe conditions.  The Safety Officer will pay close attention to items such as fencing, any protrusions or irregularities in the playing surface and adequate lightning.

3/1/2013

      A copy of this Safety Plan will be distributed to each team Manager and each league umpire.

3/15/2013

      Report will be given to the League Secretary to keep with all league correspondence.

3/15/2013

      The Safety Officer, along with the Equipment Manager, will inspect and evaluate the condition of the equipment prior to distribution and determine what if any equipment is defective and in need of replacement or maintenance, including but not limited to:

Batting helmets – no dents, interior padding intact, NOCSAE  approved
Shin Guards – All straps are included
Catcher Mask – Dangling throat guard provided, all padding intact
Bases – Breakaway bases preferred, but not required
First Aid Kits

2/24/2013

       The Safety Officer will assemble a first aid kit to be distributed to each team Manager prior to the first sanctioned practice. Each first aid kit must include at a minimum:

·         Ace Wrap

·         Disposable cold-pack compress

·         Band-Aids

·         Disposable gloves

·         Basic First-Aid Handbook

·         Concussion Awareness Fact and Check Sheet

2/24/2013

      All team Managers are required to complete a first-aid courses before the first sanctioned practice. Assistant Coaches are encouraged to also take the courses, but are not required to. The first-aid course may be taken via on-line web training at:

http://www.nfhslearn.com/coreCourseDetail.aspx?courseID=1001

The League will reimburse a Manager or Assistant Coach for fees related to the first aid classes.

Managers must submit certificate of completion to the Safety Officer prior to first sanctioned practice.  The certification completion date may not be older than 12 months prior to first sanctioned practice. Managers who do not submit a certificate of completion will not permitted to manage or coach a team.

3/15/2013

      Per Colorado state law, all team Managers and Coaches are required to complete a concussion awareness courses before the first sanctioned practice. The course may be taken online at:

http://www.nfhslearn.com/electiveDetail.aspx?courseID=15000

or

http://www.cdc.gov/concussion/headsup/online_training.html

The courses are free and KCLL will not reimburse Managers and Coaches for other concussion training. Managers and Coaches must submit certificate of completion to the Safety Officer prior to first sanctioned practice. The certification completion date may not be older than 12 months prior to first sanctioned practice. Managers and Coaches who do not submit a certificate will not be permitted to coach a team.

3/15/2013

       The Safety Office will submit to the Secretary a list of Managers with the first aid and concussion training certification dates and expiration dates (see Appendix B for a template)

3/15/2013

        Prior to the first sanctioned practice, KCLL will conduct a Coaching Clinic which will instruct Managers and Assistant Coaches the following.

·   Conducting a practice

·   Safe drills

·   How to slide without injury

·   Conducting a good warm-up and stretching exercise


All Managers are required to attend the Coaching Clinic. Assistant Coaches are encouraged to attend.

3/10/2013

       KCLL will collect a medical release and emergency contact information from all players upon registration. The Safety Office will prepare a written roster with emergency contact information for each Manager. Each Manager must keep the emergency contact information at each sanctioned event. 

3/15/2013

       KCLL recognizes that children mature at different rates and younger players may possess enough skill, experience, strength and maturity to play in older leagues.  However, any player who desires to play in a league that is not designated for that player’s age bracket is subject to the following review and approval:

·      The player must attend a skill assessment clinic held prior to the first sanctioned practice. 

·      The KCLL Player Agent will discuss with the player and the player’s parents the advantages and disadvantages of playing with older players (e.g. loss of confidence)

·      The KCLL Safety Officer must observe the player at the skill assessment clinic. If in the opinion of the Safety Officer the player does not possess the skills, agility and strength to safely play in an older league, the Safety Officer may mandate the player participate in the league designated for the player’s age range.

·      The Safety Officer will provide a list of players who are not playing in a league for that player’s designated age range with confirmation of attendance at the skill assessment clinic and confirmation the players have had a conversation with the KCLL Player Agent.

3/2/2013

       When a Manager receives equipment from the KCLL Director of Operations at the beginning of the season, the Manager will inspect each item and determine if it is fit for service.  Once the Manager takes the equipment bag, it is the Managers’ responsibility to notify the Equipment Manager of any items that require replacement or maintenance during the season. 

2/24/2013

       The Secretary will ensure that guardians of every player have agreed to a Liability of Waiver releasing KCLL and KCLL agents from liability in the case of injury. 

3/15/2013

      The KCLL President will conduct background checks on all Volunteers. Background checks will be performed in accordance to the guidelines published in the Child Safety Program at www.littleleague.org See a copy of the approved volunteer form on page 19 of this document.

3/15/2013

       KCLL will collect and distribute to Managers “In Case of Emergency (ICE)” information about each player. Information will include, but is not limited to:

·       Contact information for two guardians

·       Player’s preferred family doctor and contact information

·       Player’s preferred hospital and contact information

·       Any medical condition and/or medications that managers and emergency personnel should be aware of (e.g. allergies, asthma, etc.)
 

3/15/2013



 

3.0 Safety During the Season


3.1 Pre-Game Safety

3.1.1 Snacks

  1. Managers may permit parents to organize snacks for players.  Snacks must be store bought items and enclosed in a container or plastic wrap. The items must be distributed with the container or plastic wrap intact as purchased from the store. Snacks must be individually wrapped.
  2. Managers should review ICE information for food allergies (e.g. peanut allergies) and alert the parents who are providing snacks of any allergies.

3.1.2 Field and Equipment Review

  1. The umpires are required to observe and inspect the equipment used in the games and advise the coaches if they notice any equipment items that are unsafe or do not meet Little League specifications.
 
  1. While preparing the field for play, Managers will evaluate the field and determine if the field has any conditions that need attention.  The Manager will report the condition to the League Safety Officer who will then contact the owner of the fields for repairs or secure someone to repair the fields.  The Safety Officer will evaluate the condition further.
  1. Managers and Umpires must walk the field prior to play to judge the fitness and safety of the field.
 
  1. Managers may conduct pre-game batting warm-ups, but shall do so in a controlled, supervised and safe manner.
    •  Managers may warm-up only one batter at a time.
    •  There must be a “no-entry” zone with a ten foot radius around the batter
    • Only one adult, the “coach”, and one player, the “batter”, may be in the zone
    • The Manager should position one player or adult outsize the zone to monitor and prohibit anyone from entering the no-entry zone. 
 

3.2 Game Safety

  1. It is the responsibility of the Umpire and the home team Manager to determine when a game should be called or suspended for darkness or any other weather related occurrences such as lightning.
  2. There will be no on-deck, warm-up circle. Only the batter whose turn it is to bat is permitted to have a bat in his/her hands. No other player shall swing a bat at any time or any place (e.g. behind the dugout) during the game.
  3. When warming up a pitcher, Managers must ensure the following:
    • A player acting as the catcher for the pitcher must wear a catcher’s helmet and mask
    • The pitcher who is warming up must wear a batting helmet.
    • A player must be positioned between the pitcher and catcher to protect the players from foul or stray balls from the field of play.
  4. When a ball is hit or thrown out of bounds (e.g. foul ball, passed ball), the ball will be returned to the Umpire when game play is stopped.
  5. Players shall not throw equipment – this includes helmets and bats.
  6. Players shall remain seated in dugout.
  7. Base coaches must be in their respective boxes.
  8. Jewelry or other non-uniform accessories are not permitted on the field of play
  9. Pitchers cannot wear wristbands, including sweatbands.
  10. Only the Manager or a Coach (not both) may exit the dugout when time is called.
  11. Managers are responsible for ensuring only authorized personnel are allowed in the dugout. Authorized personnel include Coaches and players. No friends or family members are allowed in the dugout.
 

4.0 In the Event of an Injury

  1. Manager will evaluate the injury and determine what kind of care is needed.
  2. If a family member of the player is unavailable and it is determined that the player needs further medical attention, it is the position of the Manager to err on the side of caution.
  3. If the family member of the player is available and present, other than basic first aid, medical care shall be deferred to the family member.
  4. Since there are no phones on KCLL fields, Managers and parents are encouraged to bring personal cellular phone to the fields, including practice field, in case of an emergency.
  5. The Manager will report to the League Safety Office within 24 hours the accident/injury.  The Manager shall complete an accident report form that has been approved by the Board of Directors.  The report must be submitted to the League Safety officer within 48 hours.
  6. The Safety Officer will investigate the incident and determine if the injury occurred due to field conditions, improper training, equipment malfunction, etc.. and how it may be prevented in the future.
  7. The Safety Officer will report to the Board of Directors at each board meeting if any accidents have occurred.
  8. The Safety Officer shall follow-up the accident with the parents and fill out the insurance form, explaining the insurance benefits and the procedures involved for filing a claim.  Little League insurance is supplemental to the parent’s insurance policy.
 

5.0 Lightning Procedures

The KCLL lightning policy is based on recommendations from the National Weather Service and the National Oceanic Atmospheric Administration. While no policy can guarantee 100% against a lightning strike our policy has been created to minimize the risk to KCLL participants.
 
  1. KCLL will place lightning detectors at all game fields. The home team will designate one parent to monitor the detectors. If a lightning detector indicates lightning is within 10 miles, the parent will inform the umpire and game play will be immediately be suspended for 15 minutes. If the detectors again signal lighting in the area during the 15 minute suspension, the game or practice will be cancelled.
 
  1. If a game stops play because of lightning at one facility, game play will stop at all KCLL game fields until the all clear signal is given by the umpires.
 
  1. If thunder is audible, lightning is close enough to strike. Play or practice will be suspended immediately for 15 minutes. If thunder is audible within 15 minutes of suspension, the game or practice will be cancelled.
 
  1.  Once game play or practice is suspended, all players, parents, coaches and umpires must leave the playing field and dugouts immediately (dugouts are not a safe shelter during a lighting storm) and strongly encouraged to seek shelter in a hard topped, rubber tired vehicle.
 

6.0 Communicable Disease Procedures

While the risk of one athlete infecting another with HIV/AIDS during competition is close to non-existent, there is a remote risk other blood borne infectious disease can be transmitted.  Procedures for reducing the potential for transmission of infectious agents should include, but not limited to the following:
 
  • Bleeding must be stopped, the open wound covered and if there is any excessive amount of blood on the uniform it must be changed before the athlete may participate.
  • Routine use of gloves or other precautions to prevent skin and mucous membrane exposure when contact with blood or other body fluids is anticipated.
  • Immediately wash hands and other skin surfaces if contaminated (in contact) with blood or other body fluids.  Wash hands immediately after removing gloves.
  • Clean all blood contaminated surfaces and equipment with a solution made from a proper dilution of household bleach (CDC) recommends 1-100 or other disinfectant before competition resumes
  • Practice proper disposal procedures to prevent injuries caused by sharp instruments or devices.
  • Although saliva has not been implicated in HIV transmission, to minimize the need for emergency mouth –to- mouth resuscitation, mouthpieces, resuscitation bags, or other ventilation devices should be available for use.
  • Manager, coaches and volunteers with bleeding or oozing skin should refrain from all direct athletic care until the condition is resolved.
  • Contaminated towels should be disposed of/disinfected properly.
  • Follow acceptable guidelines in the immediate control of bleeding and when handling bloody dressings, mouth guards and other articles containing body fluids.
 

7.0 Heat Illness

There are three degrees of heat illness: cramps, heat exhaustion, and heat stroke.  People who are most likely to be overcome by excessive heat are the very young, the aged, obese people, alcoholics, and those who suffer from any disease that impairs body strength.  Young, healthy people who overexert themselves in excessive heat may also be overcome by heat illness.  To function properly the body must maintain a core temperature of 98.6 degrees.  When it is hot, the body sheds excess heat by dilating blood vessels near the skin and perspiring.  When the body perspires too much, valuable salt and water loss can cause heat illness.
 

7.1 Prevention

Managers shall talk to their parents regarding the following:
 
  • Hydrate well before and during exercise in order to replace lost electrolytes such as sodium, potassium and magnesium with food or a sports drink (drink 16 to 20 oz/hour).
  • Avoid exercising during the hottest time of day; train closer to sunrise or sunset.
  • Wear light, loose clothing, so sweat can evaporate.
  • Use sunscreen to prevent sunburn, which can limit the skin's ability to cool itself.
  • Invest in some clothes made with CoolMax®, Drymax®, Smartwool or polypropylene. These fibers have tiny channels that wick the moisture from your skin to the outer layer of the clothing where it can evaporate more easily.
  • Wear a hat with a brim.
  • If abilities start to diminish, stop activity and seek out a cool shaded place.
  • Do not drink beverages with caffeine before exercise because they increase the rate of dehydration.
 

7.2. Cramps

Salt is necessary for proper muscle function.  When muscles are deprived of salt they become irritated and spasm.  Heat cramps are muscle spasms in the legs and/or abdomen that result when profuse sweating depletes the body of salt.  Heat Cramps affect people in good physical condition who overexert themselves in sports or work when heat and humidity are high.

Treatment:  Remove the person from the heat, rub muscles or have the person “walk off the cramp.” If the person is nauseated or faint, have them drink 1 to 2 glasses of a Sports type drink.  Encourage rest for at least 12 hours so the body may obtain its salt balance.
 

7.3 Heat Exhaustion

Heat exhaustion is the body's response to dehydration and an excessive loss of water and salt through sweat. Heat exhaustion typically occurs after long periods of heat exposure. Heat exhaustion occurs when the body becomes overwhelmed by heat and the sweat response stops working properly. Signs of heat exhaustion include sudden fainting and collapse, headaches, fatigue, dizziness, nausea, and sometimes abdominal cramping, profuse sweating, pale, and clammy skin.

Treatment:  If Heat exhaustion symptoms manifest, take the following actions:
 
  • Stop all activities immediately and have player lie down, elevating feet 6 to 12 inches
  • Drink cool, non-alcoholic beverages
  • Move player to an air-conditioned room
  • Remove extra clothing
 

7.4 Heat Stroke

The least common, but most serious heat illness is Heat Stroke.  The body has lost its heat regulating mechanisms.  It is a dire emergency with a 90% mortality rate.  People suffering heat stroke, first sweat profusely to dissipate excess heat, but eventually become too dehydrated to sweat anymore and their core temperature rises rapidly.  Body temperature rapidly rises to 105-106 degrees Fahrenheit.  The skin is HOT and DRY, the person becomes disoriented, confused, delirious, or lapses into a coma, pulse becomes very rapid and pounding, and they exhibit an elevated respiratory rate.
 
Treatment:  CALL AN AMBULANCE IMMEDIATELY!  Remove the person from the heat; cool the person down as rapidly as possible by removing clothing, immerse in cold water or hose down with garden hose.  Do not cool the person so much that the person begins to shiver, this produces more heat.  Do not give the person anything by mouth.


8.0 Safety Forms

All relevant safety forms can be found on the website under "Policy and Procedures" -> Forms -> Safety Plan.